JOB DESCRIPTIONS OF A SECRETARY IN AN ORGANIZATION

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Arrange conferences, meetings, and travel reservations for office personnel.
• Complete forms in accordance with company procedures.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Mail newsletters, promotional material, and other information.
• Maintain scheduling and event calendars.
• Make copies of correspondence and other printed material.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Take dictation in shorthand or by machine, and transcribe information.
• Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
• Conduct searches to find needed information, using such sources as the Internet.
• Coordinate conferences and meetings.
• Establish work procedures and schedules, and keep track of the daily work of clerical staff.
• Learn to operate new office technologies as they are developed and implemented.
• Manage projects, and contribute to committee and team work.
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
• Order and dispense supplies.
• Prepare and mail checks.
• Provide services to customers, such as order placement and account information.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Supervise other clerical staff, and provide training and orientation to new staff.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

 

 

 

JOB DESCRIPTIONS OF A MARKETER IN AN ORGANIZATION

·         Engages in superior customer service by making information readily available

·         Persists in sales even in the face of failure

·         Demonstrates products and services as deemed necessary by clients and management

·         Schedules appointments and meetings as necessary

·         Answers questions from clients

·         Makes product knowledge readily available to self and other sales people through various resources

·         Finds ways to sell products in the face of a down market

·         Researches client base to find new types of customers and sells to them accordingly

·         Creates a plan for gaining customers and then retaining them based on warranties or guarantees

·         Analyzes and creates a plan for engaging the target market

·         Analyzes the competition to create a plan for engagement

·         Makes product appeal to the target market

·         Trains other sales people in the art of selling

·         Makes sure that all salespeople meet quota during a given period

·         Sets up booths at trade shows and demonstrates the quality or uses of a product

·         Demonstrates superior time management skills and meets sales deadlines